Summit CABINS - RENTAL Contract and Damage Policy
for Tanasi Lodge & Dreamcatcher Cabin

NUMBER OF GUESTS: ADULTS_______ CHILDREN______

1. Check-in time is 3 pm or later. Check-out time is 10 am or earlier, unless prior approval is received for a change in time. When someone is checking out the same day, as your arrival, the property will be ready by 4pm. Please check with Cindy Britt, via reservations@summitcabins.com, or 865-207-4961 for added information as you get close to your arrival date.
2. We must receive a 2-night deposit by credit card or a check within 5 business days of your reservation to confirm your reservation. We will then email a confirmation to you. The balance of payment will be charged to your credit card thirty (30) days prior to your arrival date or you may pay by check. We do require a credit card number to hold for damage deposit. We accept MasterCard and Visa.
3. Holiday and peak season reservations require a minimum of a three (3) nights stay while Thanksgiving, Christmas and New Years require a four (4) night stay. At other times, a two (2) night minimum is required. We are currently unable to provide services for a one (1) night reservation, unless permission received by the owner. Excluding holidays, we have a two night minimum stay Jan to May 31st, with a 3-night minimum stay June to August 15th. Please check for holiday rates and minimum nights if you have any questions.
4. Both Tanasi Lodge and Dreamcatcher Cabin are non-smoking. If evidence is found of smoking within the properties, a $500 cleaning fee will be charged to your credit card. If smoking outside, please discard cigarette butts properly, not in the driveway, or grass.
5. Pets are allowed only with prior approval, and a $50 per pet fee due with your final payment.
6. Summit Cabins will not rent either property to persons under 25 years of age.
7. No house parties are permitted and no occupants shall disturb neighbors during their stay. Summit Cabins reserves the right to terminate any rental agreement and to ask disruptive guests to leave the premises.
8. The number of occupants and ages must be furnished with your reservation. There is a maximum of 26 people at Tanasi and 12 at Dreamcatcher Cabin (Dreamcatcher has a per person charge, please review rates on rates page). If your party arrives with more than the stated maximum, without making prior arrangements, you will be subject to additional charges. Please respect the maximum number of people each rental home can accommodate.
9. The renter will assume responsibility for the cabin while staying there. Any damaged or missing items will be charged to the credit card on file (digital photos of damage will be provided, and explained in writing). By accepting this reservation and checking into either Tanasi Lodge or the Dreamcatcher Cabin, each renter is agreeing to these terms.
10. If your reservation at Tanasi Lodge is cancelled more than ninety (90) days prior to your arrival date, a one hundred percent (100%) refund will be issued, If your reservation is cancelled less than ninety (90) days and more than sixty (60) days, a fifty percent (50) refund of your deposit will be issued. If your reservation is cancelled less than sixty (60) days prior to arrival, no refund of deposit will be issued. Full payment is due 30 days prior to arrival. A $25.00 processing fee will be required for these transactions.
    If your reservation at Dreamcatcher Cabin is cancelled more than thirty (30) days prior to your arrival date, a one hundred percent (100%) refund will be issued. If your reservation is cancelled less than thirty (30) days prior to arrival, no refund of your deposit will be issued. A $25.00 processing fee will be required for these transactions.
11. With every stay, there will be a one time cleaning charge: $150 for Tanasi Lodge and $75 for Dreamcatcher Cabin.
12. Upon your departure, our housekeeping staff will clean the rental home. We ask that you leave the kitchen clean, put the dishes in the dishwasher and start the dishwasher. We ask that you lock all windows and doors, turn off lights, and set the thermostat to 76° in warm weather and 60° in cold weather.
13. Please collect your trash using the white kitchen trash bags in kitchen cabinet and put in one of the black trash bags located at the trash cans outside. DO NOT PUT TRASH IN OUTSIDE CANS UNBAGGED. Make sure that all cans are secure to prevent animal intrusion.
14. Wildlife is present in the area. Please DO NOT leave food or trash bags out of garbage cans which animals can invade.
15. Please read the instructions provided with the welcome letter left at the rental property. We appreciate your making every effort to following suggestions listed for maintaining the property.
16. Firewood is furnished for each rental home from October through April. Our wood burning fireplaces are closed from May through September.
17. At this time, we can assume no responsibility for the weather. In case of early departure there will be no refunds given.
18. Rental policy and rental rates are subject to change without notice.

RENTOR’S AGREEMENT: ____ AGREE (PLEASE X) ___________________ FILL IN NAME